|
| |
| Constitution
and Bylaws |
| |
| |
|
THE CONSTITUTION AND
BYLAWS OF
THE LOUISIANA VOLLEYBALL COACHES ASSOCIATION |
| |
|
|
| Constitution |
Bylaws |
| Name |
Membership |
| Purpose |
Dues |
| Membership |
Nominations
and Elections |
| Officers
and Directors |
Duties
of Officers and Directors |
| Meeting |
Committees |
| Amendments |
Projects |
|
Reports |
|
|
Amendments |
| All-State
Selection |
| Hall
of Fame |
| Kathy
Trosclair Memorial Award |
| |
| CONSTITUTION |
|
|
|
ARTICLE I |
|
Name |
| The
name of this organization shall be the Louisiana Volleyball
Coaches Association (L.V.C.A.). |
|
|
|
Return
to Top |
| |
|
ARTICLE II |
|
Purposes |
|
The purpose of
this organization shall be: |
|
Sec. 1 |
To encourage among
coaches a deeper sense of responsibility in developing,
maintaining, and conducting the game of volleyball. |
|
Sec. 2 |
To promote the
playing of volleyball in accordance with the highest traditions
of interscholastic and intercollegiate competition. |
|
Sec. 3 |
To teach the game
of volleyball within the general objectives of education. |
|
Sec. 4 |
To maintain a
membership group representative of all sections of the state and
all divisions of competition at the elementary school, middle
school, junior high school, high school and college levels. |
|
|
|
Return
to Top |
|
|
|
ARTICLE III |
|
Membership |
|
There shall be four classes
of membership: |
| a. |
Regular |
| b. |
Associate |
|
c. |
President |
| d. |
Honorary |
|
|
|
Return
to Top |
| |
|
ARTICLE IV |
|
Officers and
Directors |
|
Sec. 1 |
The
officers and directors of this organization shall be elected by
regular membership. |
|
Sec. 2 |
The
officers shall be President, President-Elect, Vice- President,
Secretary, and Treasurer. |
|
Sec. 3 |
There
shall be four regional directors and two at-large directors
comprising the Board of Directors. |
|
Sec. 4 |
There
shall be an Executive Committee which shall consist of the
officers, the Board of Directors, the retiring president, and
the coordinators from the east and west. The retiring president
shall be an ex-officio member for one year with voting
privileges. |
|
|
|
Return
to Top |
| |
|
ARTICLE V |
|
Meeting |
|
Sec. 1 |
The
L.V.C.A. shall meet semi-annually in conjunction with the
Louisiana High School Coaches Association coaching school in
July and in conjunction with the Louisiana High School Athletic
Association annual convention in January. |
|
Sec. 2 |
A majority of the
regular members present at the meeting shall constitute a quorum
for the transaction of business. |
|
|
|
Return
to Top |
| |
|
ARTICLE VI |
|
Amendments |
| This
constitution may be amended by a two-thirds vote of the regular
membership present at the semi–annual meetings, provided that
the proposed amendments have been submitted in writing to the
Executive Committee and published to the membership. |
|
|
|
Return
to Top |
|
|
|
BYLAWS |
|
|
|
ARTICLE I |
|
Membership |
|
Sec. 1 |
Regular membership
shall consist of coaches and assistant coaches who are currently
involved in coaching volleyball at the elementary school, middle
school, junior high school, high school, or college level.
Junior development program coaches shall be regular members.
Past regular members who are not presently working in coaching
may choose to continue their regular membership. |
|
Sec. 2 |
Associate
members shall consist of members of recognized
officials associations and any interested persons.
|
|
Sec. 3 |
President membership shall be an
exemption from dues for his/her year as president. At the
completion of the term of office the president is allowed an
exemption from dues for one year following his/her term. This
carries all privileges of regular membership. |
|
Sec. 4 |
Honorary
membership may be conferred upon any individual who has made a
valuable contribution to the L.V.C.A. or to the sport of
Louisiana volleyball. This membership must be approved by the
Executive Committee. An honorary member will be the invited
guest of the L.V.C.A. at its annual All-State Banquet the year
membership is conferred and will receive a commemorative
remembrance of the honor.
An honorary member will receive copies of the L.V.C.A.
publication "Passing it Along" for one year. No other
special privileges are granted to an honorary member. |
|
Sec. 5 |
Application for
membership shall be made to the Treasurer. The applicant shall
furnish credentials that will determine the class of membership
to which he/she is entitled. The application shall be
accompanied by the dues; the Treasurer will inform the applicant
if he/she is approved and the class of membership of which
he/she is a member.
|
|
Sec 6 |
All
members shall have the privilege of the floor at the semi-annual
meetings, but only regular members may vote. |
|
|
|
Return
to Top |
| |
|
ARTICLE II |
|
Dues |
| Sec.
1 |
Regular
members shall pay dues of $35.00 |
| Sec. 2 |
Associate
members shall pay dues of $25.00 |
|
Sec. 3 |
Honorary
members are exempt from dues. |
|
Sec. 4 |
Annual
dues are payable at the July meeting of the L.V.C.A.
and until September 30 of that same year. |
|
Sec. 5 |
Presidents will be exempt from dues
for their term plus one year |
|
|
|
Return
to Top |
| |
|
ARTICLE III |
|
Nominations and
Elections |
| Sec.
1 |
The
nomination and election of the Executive Committee shall be held
at the July meeting of the association. This Executive Committee
will be installed at the annual L.V.C.A. All-State Banquet at
the beginning of the next calendar year. |
| Sec.
2 |
A
nominating committee of three members shall be appointed by the
president. |
| Sec.
3 |
The
chairman of the nominating committee shall be a member of the
Executive Committee and no other officer of the association
shall be a member of the committee. |
| Sec.
4 |
The
nominating committee shall nominate for each office only regular
members. Nominations may be made from the floor as long as the
nominee is a regular member. |
| Sec.
5 |
Election
shall be by written ballot. |
| Sec.
6 |
A
vacancy occurring during the year shall be filled by a vote of
the Executive Committee. |
| Sec.
7 |
The
term of office for the officers (President, President-Elect,
Vice-President, Secretary, Treasurer) shall be one year. |
| Sec.
8 |
The
term of office for the Board of Directors shall be two years,
unless vacancies occur which result in advancement at a more
rapid rate. Terms of office will be staggered so there is a
continuity established among the Executive Committee. |
|
|
|
Return
to Top |
| |
|
ARTICLE IV |
|
Duties of the Officers
and Directors |
| Sec.
1 |
The
President shall preside at the semi–annual meetings of the
L.V.C.A. and the Executive Committee, shall appoint all
committee chairpersons, shall be responsible for gathering and
selecting material for the newsletter, and shall represent the
L.V.C.A. at meetings of allied organizations. |
| Sec.
2 |
The
President–Elect shall assist the President in all of his/her
duties and shall train for the office of President. |
| Sec.
3 |
The
Vice–President shall act as President in case of the President’s
absence and shall periodically conduct a coaches’ poll of team
rankings for publication. |
| Sec.
4 |
The
Secretary shall give notice of the semi-annual meetings and all
meetings of the Executive Committee; shall keep records,
including an official membership roster, and information for the
archives; shall collect all information regarding Louisiana
tournaments; shall be responsible for distribution of the
association’s publication. |
| Sec.
5 |
The
Treasurer shall process membership applications, shall collect
dues and keep an accurate record of all funds, shall make
disbursements upon approval at the Executive Committee, shall
assist in the publication and distribution of the association's
publication. |
| Sec.
6 |
The
directors shall share responsibility with the officers for
conducting the various projects of the L.V.C.A. |
|
|
|
Return
to Top |
| |
|
ARTICLE V |
|
Executive
Committee |
| Sec.
1 |
The
officers, directors, coordinators, and the immediate past
President shall make up the committee. |
| Sec.
2 |
This
committee shall seat immediately preceding and following the
semi–annual meetings. Special meetings of this committee may
be called by the President when necessary. |
| Sec.
3 |
The
Executive Committee shall manage the affairs and funds of the
association and approve all projects. |
|
|
|
Return
to Top |
| |
|
ARTICLE VI |
|
Committees |
| Sec.
1 |
All
committee chairmanships shall be appointed by the President. |
| Sec.
2 |
There
shall be the following committees: |
| a. |
Rules
Recommendations and Officiating |
| b. |
All-State
Selection |
| c. |
Public
Relations and Promotions |
| d. |
Legislation |
| e. |
Membership |
| f. |
Hall
of Fame |
| g. |
The
Kathy Trosclair Memorial Award |
| Sec.
3 |
The
duties of the committees are as follows: |
| a. |
Rules
Recommendations and Officiating – To study the need for rule
changes or clarifications and to work for uniformity in
officiating; to make recommendations to the Louisiana High
School Athletic Association’s State Volleyball Tournament
director and to the Louisiana High School Coaches Association’s
All Star game coordinator concerning officials. |
| b. |
All-State
Selection – To follow the selection system as outlined in
Article X of the L.V.C.A. bylaws. |
| c. |
Public
Relations and Promotions – To promote volleyball throughout
the state, including newspaper, magazine, radio, and television
coverage. |
| d. |
High
School Athletic Association, the Louisiana High School Coaches
Association, and the National Collegiate Athletic Association;
to make recommendations to the membership for discussion; to
send approved recommendations to the appropriate governing body;
to make recommendations to the L.V.C.A. for changes in the
association’s constitution and bylaws. |
| e. |
Membership
– To coordinate a drive to increase membership and
participation; to publish a coaches’ directory for the L.V.C.A. |
| f. |
Hall
of Fame – to recognize outstanding achievement and/or
contribution of an individual to Louisiana volleyball. |
| g. |
The
Kathy Trosclair Memorial Award – To recognize, by following
the selection system as outlined in Article XII of the L.V.C.A.
bylaws, an outstanding senior player who exhibits the qualities
of love of volleyball, unselfish support of her coach and
teammates, leadership, spirit, and sportsmanship. |
|
|
|
Return
to Top |
| |
|
ARTICLE VII |
|
Projects |
|
The
projects of the association shall be: |
| Sec.
1 |
Publication
of "Passing It Along," the official publication of the
L.V.C.A. |
| Sec. 2 |
Selection
of All–State Team and Coach of the Year for high school and
college teams by divisions. |
| Sec.
3 |
Periodic
publication of a coaches poll by divisions for high school and
college teams. |
| Sec. 4 |
Dissemination
of information regarding junior development programs and coaches’
training programs. |
| Sec.
5 |
Coordination
of statistical and press information. |
| Sec. 6 |
Rule
recommendations. |
| Sec.
7 |
Publication
of tournament results. |
| Sec. 8 |
Encouragement
of greater participation in volleyball in the northern area of
the state. |
| Sec.
9 |
Public
relations and promotion of the sport of volleyball. |
| Sec. 10 |
College
opportunities for high school seniors. |
|
|
|
Return
to Top |
| |
|
ARTICLE VIII |
|
Reports |
| All
officers and committee chairpersons shall present typewritten
reports to be filed with the secretary at both regular meetings
of the L.V.C.A. |
|
|
|
Return
to Top |
| |
|
ARTICLE IX |
|
Amendments |
| These
bylaws may be amended by a majority vote of the Executive
Committee. |
|
|
|
Return
to Top |
| |
|
ARTICLE X |
|
All–State
Selection |
| Sec.
1 |
Any
member coach may nominate players. The players may be from the
nominating coach’s team or from an opposing team. |
| Sec.
2 |
A
nominee’s name will be placed on the ballot only if her s a
current member of the L.V.C.A. |
| Sec.
3 |
Nomination
forms must be returned to the committee chairperson postmarked
by the Friday of the 20th week of the National Federation calendar.
It is recommended that the nomination forms be sent certified
mail, return receipt requested. Should a coach find an omission
in the printed ballot, a correction will not be
made unless the coach has this receipt in his/her possession. |
| Sec.
4 |
The
rules for voting are as follows: |
| a. |
Only
members of the L.V.C.A. may vote. |
| b. |
Each
member may send in only one ballot. |
| c. |
A
coach may vote for members of his/her own team. |
| d. |
Each
ballot must be identified with coach’s signature and
their affiliation, either a school, organization or lifetime
membership. |
| e. |
There
will be twenty players selected to the LARGE SCHOOL TEAM and
twenty players selected to the SMALL SCHOOL TEAM. |
| f. |
Each
coach must vote for two players in each
division.(I,II,III,IV,V) |
| g. |
Each
coach will then select the remaining members at large. For the
LARGE SCHOOL TEAM, Divisions I, and II, you may select an
additional 16 members. For the SMALL SCHOOL TEAM, Divisions III,
IV, and V, you may select an additional 14 members. |
| h. |
Each
coach may vote for one Coach of the Year in each division. This
is not mandatory. |
| i. |
Each
coach may write in one name from the list of nominees for Player
of the Year in the LARGE SCHOOL category, and may write in one
name for the Player of the Year in the SMALL SCHOOL category. |
| j. |
The
completed ballot is to be returned to the committee chairperson,
postmarked by the Friday of the 24th week of the National
Federation calendar. |
| k. |
The
committee will tally the votes and select the top 20 players in
each category, one of whom will be the Player of the Year in
each category, and the Coach of the Year in each division. The
committee will devise a tie breaking procedure, if necessary. |
| Sec.
5 |
All–State
players and coaches of the Year will be the invited guests of
the L.V.C.A. at its annual All–State Banquet and will receive
a commemorative remembrance of the honor. |
|
|
|
Return
to Top |
| |
|
ARTICLE XI |
|
Hall of Fame |
| Sec.
1 |
The
chairman and committee members shall be appointed by the
President. |
| Sec.
2 |
The
categories for the nominees are as follows: |
| a. |
Competitor |
| b. |
Coach |
| c. |
Administrator |
| d. |
Supporter |
| e. |
Other |
| Sec.
3 |
Nominations,
with resume, shall be submitted in writing to the chairman of
the Hall of Fame Committee. Nominations must be postmarked by November
30. |
| Sec.
4 |
Committee
members shall select inductees from past nominations (received
within the last 5 years) or from the current year. An on–going
file of nominations received will be kept by the President. |
| Sec.
5 |
An
induction ceremony will be held in conjunction with the annual
All-State Banquet. The inductee shall be the invited guest of
the L.V.C.A. and shall be presented with a commemorative
remembrance of such an honor. |
|
|
|
Return
to Top |
| |
|
Article XII |
|
The Kathy
Trosclair Memorial Award |
| Sec.
1 |
Inducted
into the L.V.C.A. Hall of Fame In 1988, Kathy Trosclair was
admired by her peers for her professionalism and high
ideals, and revered by her students for her motivational
leadership. To her secondary and collegiate coaching positions
she brought her zest for life, support of others, sense of
humor, and unwavering spirit. The L.V.C.A. has instituted The
Kathy Trosclair Memorial Award. |
| Sec.
2 |
This
award will be bestowed upon a team member who exhibits some of
the same qualities that characterize Kathy Trosclair: a genuine
love of volleyball, unselfish support of her coach and
teammates, leadership, spirit, and sportsmanship. |
| Sec.
3 |
The
chairman and committee members shall be appointed by the
president. |
| Sec.
4 |
The
nomination form will be published in the newsletter. |
| Sec.
5 |
L.V.C.A.
members may nominate one senior team member. |
| Sec.
6 |
Nominations,
with resume, shall be submitted in writing to the chairperson of
the Kathy Trosclair memorial committee. Nominations must be postmarked
by November 30th. |
| Sec.
7 |
Committee
members shall select one recipient from the nominations
received. |
| Sec.
8 |
The
recipient will be the invited guest of the L.V.C.A. at its
annual All–State Banquet and will receive a commemorative
remembrance of the honor. |
|
|
|
Return
to Top |
| |
|
Revised 1/28/02
|
|
|
[LVCA Web/includes/questions_or_problems_regarding_.htm]
|
